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Abstract Submissions

DEADLINE EXTENDED TO FRIDAY, OCTOBER 22, 2021 

GUIDELINES FOR ABSTRACTS

Abstracts for oral and poster presentations must be written in English and approximately 300 words long.

CASE REPORT/CASE SERIES: Structured abstracts for case reports and case series must include the following abstract headings: Clinical Presentation; Differential Diagnosis; Diagnosis and Management; and Conclusion. The “Clinical Presentation” should describe the clinical and imaging characteristics of the lesion. The “Differential Diagnosis” should list and discuss lesions to be considered as reasonable diagnostic possibilities. The “Diagnosis and Management” should describe the histopathologic findings and the treatment of the patient and response to treatment. And the “Conclusion” should concentrate on the most interesting aspects of the case.

RESEARCH: Structured abstracts for research must include the following abstract headings: Objective; Study Design; Results; and Conclusion. The “Objective” should reflect the purpose of the study, that is, the hypothesis that is being tested. The “Study Design” should include a concise description of the experimental design, and materials and methods. The “Results” should include the outcome of the study and statistical significance if appropriate. And the “Conclusion” should state the significance of the results.

No figures, photos or illustrations are allowed in the abstract. Upon submission, applicants will receive an electronic confirmation that their abstract has been received. Changes to the abstract can be made until the deadline date. Unfinished abstracts will be automatically withdrawn.

Residents, who are the presenting authors, must indicate whether or not they would like their abstract included in the judged competition.

Click here for Abstract Categories

Selections for presentation are made by the Research and Technology Committee and Awards Committee based on the scientific merit and the quality of the writing. Notification regarding the abstract’s acceptance will be sent electronically.

Abstracts will appear in the final program exactly as submitted. Please follow the directions carefully. Abstracts for oral and poster presentations may be published in the online pages of the OOOO Journal and become part of the scientific literature. Therefore, the material presented must not have been published previously.

Abstracts may be rejected for the following reasons:

  • The abstract is incomplete or poorly organized
  • Information is missing (objective, methods, results – data and statistical analysis, conclusions)
  • The subject is not significant
  • The abstract is not original or was already presented, or published
  • The method of obtaining data is not appropriate to the stated problem
  • The conclusions are not supported by the results
  • There are spelling, grammar or syntax errors

GUIDELINES FOR ORAL PRESENTATIONS

A limited number of submissions will be accepted for oral presentation and the remainder of those accepted will be presented using a poster format. The Committees will determine the presentation format for each paper and notify the authors accordingly. To help with the process, you will need to indicate your preference by checking the appropriate category: Oral or Poster Presentation. Because of time constraints, it may not be possible to accommodate all requests for oral presentation. If your abstract is accepted for an Oral Presentation, it MUST be presented in a digital (PowerPoint) format. The presenter may withdraw the abstract if the requested mode of presentation has not been granted.

The participant, when notified of acceptance of the abstract for presentation at the annual meeting, will receive instructions on how to upload their oral presentation and agrees to submit their final PowerPoint presentation no later than the established deadline as stated in the instructions. The presenter, by submission of the abstract, accepts the deadline and acknowledges responsibility for correctness and completeness of the PowerPoint presentation at time of submission. Failure to meet the deadline and formatting requirements may result in removal of the abstract and oral presentation from the program.

SUBMISSION PROCESS

  1. Please read through each step carefully and complete the information required.
  2. Primary authors will be required to create an account at https://aaomr2021.exordo.com. Once a new account is created, you will need to use this login information to get back to an abstract that you began but never finished, to add more submissions, to review your submissions, and to upload your presentation upon acceptance.
  3. You may copy and paste your abstract information in the process.  You will NOT be able to upload a pdf document.
  4. As the primary author, you are responsible for making sure that ALL additional authors listed on the abstract do not have any conflicts of interest or disclose at the time of the submission if there are any conflicts of interest.
  5. Write your abstract by CAREFULLY following the Guidelines for Abstract (failure to follow the instructions will result in rejection of the abstract).
  6. Due to a limited number of oral presentations available, AAOMR reserves the right to assign requested oral presentations to poster presentations.
  7. Submit your abstract electronically before Friday, October 22, 2021.
  8. All correspondence will be sent to the submitting author. 
  9. Authors will be notified of the status of their abstracts via e-mail by November 5, 2021. If your abstract is accepted, this email will include the title of the accepted abstract, as well as the date and time of presentation. 
  10. Poster Board Instructions can be found here.

 REVIEW RUBRIC

State of Completion: The abstract must have completed all required fields; must show substantial results indicating that the work has been completed, except for abstracts submitted under novel/preliminary research category. Abstracts in novel category must show some evidence that the project has been started and all the aspects of the project are executable. Results of a pilot test are required in order to get accepted under novel category.

Novelty: The abstract must show innovative information, or present a new topic or application in the field of interest. For case reports, presentation of commonly published entities in the literature should be avoided.

Advancement of field: The abstract should present a significant contribution to the field of OMR, advancing the knowledge of the OMR community.

Quality: The quality of an abstract will be considered indicative of the quality of the final presentation by the reviewers. Authors should prepare their abstracts with care, assuring that the reader will understand the background of the issue(s) and the objectives of the presentation.

Relevance: Material presented in abstracts must be concise and coherent, with the focus of the abstract relevant to the audience of the AAOMR Annual Session.

SUBSTITUTE PRESENTERS

  • If the presenting author is unable to attend the Annual Session in person, they may make a request to authorize a substitute presenter.
  • Requests for approval of substitute presenters must be submitted to the Councilor for Public Policy and Scientific Affairs. The substitute presenter must also confirm their willingness and availability to present, if approved. The requests must be submitted in writing via email or other mechanisms as defined by the AAOMR.
  • Substitute presenter approval requests will only be considered in cases of illness or personal circumstances, family emergency, and inability to obtain a visa.
  • Substitute presenters:
    • Must be a co-author listed on the abstract at the time of submission
    • Must be qualified to present and discuss all aspects of the abstract, as determined by the AAOMR.
    • Must be registered for the meeting.
  • A presenter can only present one poster at the Annual Session. One author can submit multiple posters as long as another member of the research team is the presenter. If the abstract is under consideration for an AAOMR poster award, request for a substitute presenter will automatically disqualify the abstract from consideration for that award.
  • Abstracts submitted as terms of the Charles Morris Award or Rollins Award are not eligible for presentation by substitute presenters. 

SUBMISSION WITHDRAWAL

  • Presenters may choose to withdraw an abstract at any time. The presenting author must submit this request in writing (via email) to the Councilor for Public Policy and Scientific Affairs. The communication must include the full name of the presenter, abstract ID#, and the reason for withdrawal.
  • Registered presenters (or substitute presenters) who withdraw their abstract less than one month before the Annual Session will incur a $100 poster cancellation administrative charge, deducted from a refund of the registration fees. This administrative fee will be in addition to other administrative cancellation charges as approved by current AAOMR policies or EC decisions.
  • An abstract will be withdrawn if the presenter has not registered for the AAOMR Annual Session by the registration deadline. The presenting author will be ineligible to submit an abstract for the next two AAOMR Annual Sessions.
  • If the presenter fails to display their poster and present during the allocated time, s/he will be ineligible to submit an abstract for the next scheduled AAOMR Annual Session.
  • If a substitute presenter has been approved, and fails to display their poster and present during the allocated time, both the First Author and the substitute presenter will be ineligible to submit an abstract for the next scheduled AAOMR Annual Session.
  • The AAOMR at its discretion may choose to withdraw an abstract that has been accepted for publication. Reasons for such administrative withdrawal include, but are not limited to information regarding the veracity of the information provided, data falsification, plagiarism etc. On receipt of relevant information, the Councilor for Public Policy and Scientific Affairs will initiate a review, in consultation with the AAOMR President.

 SUBMIT YOUR ABSTRACT  

 Click here for Awards Information (excluding awards for Abstracts)