Abstract and Awards Submissions

DEADLINE FRIDAY, JUNE 12, 2020 

Award Categories are listed below.

Click here for Abstract Categories

Submission Process

  1. Please read through each step carefully and complete the information required.
  2. Primary authors will be required to create a "New User" record.  Once your new user record is created, you will need to use this login information to get back to an abstract that you began, but never finished, to add more submissions, to review your submissions, and to upload your presentation upon acceptance.
  3. You may copy and paste your abstract information in the process.  You will NOT be able to upload a pdf document.
  4. If you are the Primary author, you are responsible for making sure that ALL additional authors listed on the abstract do not have any conflicts of interest or disclose at the time of the submission if there are any conflicts of interest.
  5. Identify the appropriate category for your abstract
    1. Basic science
    2. Clinical science
    3. Educational research
    4. Case report or series: A clinical and radiologic presentation about a patient or a group of patients about a particular disease entity
    5. Novel or preliminary research:  A basic or clinical science, or educational research topic that is in its infancy in development. Abstracts in this category must show some evidence that the project has been started and all the aspects of the project are executable. Results of a pilot test are required in order to get accepted under novel category.
  6. Write your abstract by CAREFULLY following the Abstract Instructions specific to the category you selected above (failure to follow the instructions will result in rejection of the abstract).
  7. Due to a limited number of oral presentations available, AAOMR reserves the right to assign requested oral presentations to poster presentations
  8. Submit your abstract electronically before Friday, June 12, 2020 using the Abstract Submission system.  For multiple submissions, please follow the online submission form (Please note: all correspondence will be sent to the submitting author). 
  9. Authors will be notified of the status of their abstracts via e-mail  by August 3, 2020. If your abstract is accepted, this email will include the title of the accepted abstract, as well as the date and time of presentation. 
  10. Poster Board Instructions can be found here

Guidelines for Authors

Abstract Review Guidelines

  • State of Completion: The abstract must have completed all required fields; must show substantial results indicating that the work has been completed, except for abstracts submitted under novel/preliminary research category. Abstracts in novel category must show some evidence that the project has been started and all the aspects of the project are executable. Results of a pilot test are required in order to get accepted under novel category.
  • Novelty: The abstract must show innovative information, or present a new topic or application in the field of interest. For case reports, presentation of commonly published entities in the literature should be avoided.
  • Advancement of field: The abstract should present a significant contribution to the field of OMR, advancing the knowledge of the OMR community.
  • Quality: The quality of an abstract will be considered indicative of the quality of the final presentation by the reviewers. Authors should prepare their abstracts with care, assuring that the reader will understand the background of the issue(s) and the objectives of the presentation.
  • Relevance: Material presented in abstracts must be concise and coherent, with the focus of the abstract relevant to the audience of the AAOMR Annual Session.

Abstract Withdrawal:

  • An abstract will be withdrawn if the presenter (or substitute presenter) has not registered for the AAOMR Annual Session by the registration deadline. The presenting author will be ineligible to submit an abstract for the next two AAOMR Annual Sessions.
  • The AAOMR at its discretion may choose to withdraw an abstract that has been accepted for publication. Reasons for such administrative withdrawal include, but are not limited to information regarding the veracity of the information provided, data falsification, plagiarism etc. On receipt of relevant information, the Councilor for Public Policy and Scientific Affairs will initiate a review, in consultation with the AAOMR President.
  • Presenters may choose to withdraw an abstract at any time. The presenting author must submit this request in writing (via email) to the Councilor for Public Policy and Scientific Affairs. The communication must include the full name of the presenter, abstract ID#, and the reason for withdrawal.
  • If the abstract is withdrawn less than one month before the Annual Session, the presenter will incur a $100 poster cancellation administrative charge, deducted from a refund of the registration fees. This administrative fee will be in addition to other administrative cancellation charges as approved by current AAOMR policies or EC decisions.

 Abstract Substitute Presenters:

  • If the presenting author is unable to attend the Annual Session in person, s/he may make a request to authorize a substitute presenter.
  • Requests for approval of substitute presenters must be submitted to the Councilor for Public Policy and Scientific Affairs. The substitute presenter must also confirm his/her willingness and availability to present, if approved. The requests must be submitted in writing via email or other mechanisms as defined by the AAOMR.
  • Substitute presenter approval requests will only be considered in cases of illness or personal circumstances, family emergency, and inability to obtain a visa.
  • Substitute presenters:
    • Must be a co-author listed on the abstract at the time of submission
    • Must be qualified to present and discuss all aspects of the abstract, as determined by the AAOMR.
    • Must be registered for the meeting as a non-exhibitor attendee.
  • A presenter can only present one poster at the Annual Session. One author can submit multiple posters as long as another member of the research team is the presenter. If the abstract is under consideration for an AAOMR poster award, request for a substitute presenter will automatically disqualify the abstract from consideration for that award.
  • Abstracts submitted as terms of the Charles Morris Award or Rollins Award are not eligible for presentation by substitute presenters. 

Penalties for Abstract Withdrawal:

  • If the presenter (or substitute presenter) has not registered for the AAOMR Annual Session by the registration deadline, the presenting author will be ineligible to submit an abstract for the next two AAOMR Annual Sessions.
  • Registered presenters (or substitute presenters) who withdraw their abstract less than one month before the Annual Session will incur a $100 poster cancellation administrative charge, deducted from a refund of the registration fees. This administrative fee will be in addition to other administrative cancellation charges as approved by current AAOMR policies or EC decisions.
  • If the presenter fails to display their poster and present during the allocated time, s/he will be ineligible to submit an abstract for the next scheduled AAOMR Annual Session.
  • If a substitute presenter has been approved, and fails to display their poster and present during the allocated time, both the First Author and the substitute presenter will be ineligible to submit an abstract for the next scheduled AAOMR Annual Session.

 SUBMIT YOUR ABSTRACT  

SUBMIT YOUR AWARDS APPLICATION